RotaView is a windows-based software system that can be used for the evaluation of current roster systems; the design of rotas or alternative shift patterns and the administration of shifts. A rota (roster or shift pattern) is essentially a sequence of shifts.
Rota administration
RotaView can be used in the day-to-day management and long term planning of rotas. It keeps track of shifts, staff, training and overtime and includes absence management facilities for controlling holiday and sickness. The following facilities are available:
 | Codes set up (shifts, absence, groups, areas). |
| Rotas set up. |
| Staff database and assigning staff to rotas. |
| Views (user-defined reports). |
| Changes to the rotas such as shift swaps, holiday, sickness, training, overtime |
| Holiday management. |
| Shift targets. |
| Overtime analysis. |
| Sickness management. |
| Calendars. |
| Charts (for example, a comparison of this month's overtime against last month) |
| Standard reports. |
| European rule checker |
| Staffing levels for intervals through the day |
| Workload targets versus staffing levels by time of day and day of the week |
| Interfaces with other Windows applications |
| Passwords and access permissions |
| Audit trail |
Rota design
RotaView can help you with the design and evaluation of different rota options. The following facilities are available:
| Projection of rotas (shift patterns) over any period of time (for example, the shift pattern cycle length or a full calendar year) |
| Calculation of hours over any period of time doing what-ifs on, for example, paid or unpaid mealbreaks and shift handovers. |
| Construction of annual rosters based on one or a combination of shift patterns, taking account of public holidays and shutdowns |
| Production of calendars |
| 'Views' to assess the impact on grade and skill mixes. |
| Neat and colourful reports for presentations. |
| Interface with other Windows applications such as Word, Excel or ShiftView, our system for producing charts showing shift levels rostered by time of day and day of week. |
To help you with rota design, we've constructed databases of standard shift patterns. These allow you to select patterns from libraries of rotas for viewing and doing what-ifs.
Current shift system evaluation
It is not uncommon for organisations to use a multitude of different shift patterns, shift start and finish times and variable numbers of contracted hours per week for different groups of staff, grades and skills. Systems based on teams can sometimes become imbalanced if team sizes vary. There may also be rotas designed specifically for individual staff. The cover provided can often vary from one week to another even though the business demand does not require such a variation. Systems such as these evolve over many years as the business develops. However, there comes a time when a review is necessary. RotaView is an ideal tool for such an evaluation.
Training
As well as providing on-site training we also run RotaView User courses.
Contact
Resource Analysts LtdTel: +44 (0)1273 202880 Email: info@rostering.co.uk